Bookkeeper and Office Administrator
Appleton Creative – Orlando, FloridaSeeking Individual Qualities that Include:
- A highly organized person with great attention to detail and time management skills
- Excellent communication skills, a positive attitude and is timely
- An analytical thinker, problem solver and a high level of accuracy
- Is very comfortable with learning new software and keeping up with current ones
- Has high levels of accuracy, attention to detail and time management
Bookkeeping and Administrative Responsibilities Include:
- Expert and advanced knowledge of QuickBooks desktop version and Microsoft Office, primarily Excel and Word
- All facets of accounts payable and receivables, reporting, etc.; creating estimates a plus
- Reconciling and auditing all current, ongoing and some past accounts which include bank accounts, client retainer accounts, media accounts and commissions
- Strategic thinking and a proficiency in following budgets and working with CEO & CPA in forecasting and overseeing cost savings where possible
- A professional demeanor when dealing with clients, vendors and collections when necessary
- Employee tracking for PTO, retirement accounts, employee insurances, submissions to payroll company, annual 1099 documents, etc.
- Handling all overhead related accounts such as all utilities, insurances, phone systems, leases, etc.
- Handle all taxes which include sales tax, providing CPA with annual tax information
- Overseeing all company certifications and licenses
- Communicating with CEO, executives and internal team in relation to in-house and certain client projects
- Supporting agency operations by maintaining current office systems and implementing new ones when needed
- Manage handbook, procedures and incorporate systems
- Overseeing information updates for internal systems and guides, handbook, procedures and software both on the server and physical filing
- Making sure the office is stocked and in order, performing administrative functions where needed
Required Education and Experience:
- A four-year bachelor’s degree is preferred with a minimum of 10 years of experience in this role
Benefits Include:
- Competitive salary
- Employee health insurance, other optional insurances
- Paid vacation and holidays
- Retirement plan with vested matching funds
Please send resume to HR@AppletonCreative.com