Bookkeeper and Office Administrator

Seeking Individual Qualities that Include: 

• A highly organized person with great attention to detail and time management skills
• Excellent communication skills, a positive attitude and is timely
• An analytical thinker, problem solver and a high level of accuracy
• Is very comfortable with learning new software and keeping up with current ones
• Has high levels of accuracy, attention to detail and time management

Bookkeeping and Administrative Responsibilities Include:

• Expert and advanced knowledge of QuickBooks desktop version and Microsoft Office, primarily Excel and Word
• All facets of accounts payable and receivables, reporting, etc.; creating estimates a plus
• Reconciling and auditing all current, ongoing and some past accounts which include bank accounts, client retainer accounts, media accounts and commissions
• Strategic thinking and a proficiency in following budgets and working with CEO & CPA in forecasting and overseeing cost savings where possible
• A professional demeanor when dealing with clients, vendors and collections when necessary
• Employee tracking for PTO, retirement accounts, employee insurances, submissions to payroll company, annual 1099 documents, etc.
• Handling all overhead related accounts such as all utilities, insurances, phone systems, leases, etc.
• Handle all taxes which include sales tax, providing CPA with annual tax information
• Overseeing all company certifications and licenses
• Communicating with CEO, executives and internal team in relation to in-house and certain client projects
• Supporting agency operations by maintaining current office systems and implementing new ones when needed
• Manage handbook, procedures and incorporate systems
• Overseeing information updates for internal systems and guides, handbook, procedures and software both on the server and physical filing
• Making sure the office is stocked and in order, performing administrative functions where needed 

Required Education and Experience:

• A four-year bachelor’s degree is preferred with a minimum of 10 years of experience in this role 

Benefits Include:

• Competitive salary
• Employee health insurance, other optional insurances
• Paid vacation and holidays
• Retirement plan with vested matching funds