Bookkeeper and Office Administrator

Appleton Creative – Orlando, Florida

Seeking Individual Qualities that Include: 

  • A highly organized person with great attention to detail and time management skills
  • Excellent communication skills, a positive attitude and is timely
  • An analytical thinker, problem solver and a high level of accuracy
  • Is very comfortable with learning new software and keeping up with current ones
  • Has high levels of accuracy, attention to detail and time management

Bookkeeping and Administrative Responsibilities Include:

  • Expert and advanced knowledge of QuickBooks desktop version and Microsoft Office, primarily Excel and Word
  • All facets of accounts payable and receivables, reporting, etc.; creating estimates a plus
  • Reconciling and auditing all current, ongoing and some past accounts which include bank accounts, client retainer accounts, media accounts and commissions
  • Strategic thinking and a proficiency in following budgets and working with CEO & CPA in forecasting and overseeing cost savings where possible
  • A professional demeanor when dealing with clients, vendors and collections when necessary
  • Employee tracking for PTO, retirement accounts, employee insurances, submissions to payroll company, annual 1099 documents, etc.
  • Handling all overhead related accounts such as all utilities, insurances, phone systems, leases, etc.
  • Handle all taxes which include sales tax, providing CPA with annual tax information
  • Overseeing all company certifications and licenses
  • Communicating with CEO, executives and internal team in relation to in-house and certain client projects
  • Supporting agency operations by maintaining current office systems and implementing new ones when needed
  • Manage handbook, procedures and incorporate systems
  • Overseeing information updates for internal systems and guides, handbook, procedures and software both on the server and physical filing
  • Making sure the office is stocked and in order, performing administrative functions where needed 

Required Education and Experience:

  • A four-year bachelor’s degree is preferred with a minimum of 10 years of experience in this role 

Benefits Include:

  • Competitive salary
  • Employee health insurance, other optional insurances
  • Paid vacation and holidays
  • Retirement plan with vested matching funds

Please send resume to